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Program and Operations Coordinator

We recognize that diverse teams make the strongest teams, and we encourage people of all backgrounds to apply.

 

EMPLOYMENT TERM:

Part Time, Hourly, 20-25 hours a week for 50 weeks a year (closed between Xmas and New Years). This role has the potential to expand to Full Time Hourly with increased benefits should business growth constitute the need.

 

DESCRIPTION:

Mesner Puppet Theater is seeking a “Program and Operations Coordinator” to support the administrative needs of our 34 year old arts organization. MPT is experiencing fast growth due to programmatic changes and our revised mission of “inspiring play and cultivating connections through puppetry”.  This position will be integral, focusing on building infrastructures to support program delivery, ensuring smooth day to day operations, and providing excellent customer services to internal and external clients. The “Program and Operations Coordinator” will work closely with the executive artistic director and department leads to achieve organizational goals.

 

REPORTS TO:

Executive Artistic Director

 

DUTIES and RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO:

 

Program Support

Books, confirms programs, and communicates changes with clients

Schedules artists and staff into programs in collaboration with department leads

Leads project management of new plays

Creates production calendars and communicates with contract artists to set up meetings

Prepares contracts for artists and clients

Creates and sends invoices through Quickbooks and follows up on payments

Works with departments to maintain accurate records and attendance tracking

Arranges tour travel and accommodations locally and nationally

Schedules touring van maintenance

 

General Operations Support

Creates organizational systems to support smooth operations of organization

Manages operational calendars, communicates conflicts, and proposes solutions

Organizes contractor payroll and submits to Executive Director monthly

Orders supplies

Manages info email

Inputs donor data into donor database and generates thank you letters

Leads and ensure organization of Google Drive

Supports the project management of special events as needed

Assists Senior Leadership with administrative tasks as needed

Attends meetings with partners, board, and staff as requested

 

REQUIRED QUALIFICATIONS:

3+ years of experience in an administrative role, project management, or production management

Confident using Google Suite (Drive, Sheets, Forms, Docs)

 

KEY SKILLS:

Self starter

Strong Written and Verbal Communication

Organized

Systems and Processes Oriented

Customer Service Driven

Loves a spreadsheet

Quick learner of databases and online platforms that support organization and efficiencies

 

PREFERRED INTERPERSONAL QUALITIES:

Compassionate

Sense of Humor

Interested in supporting the creation of an inclusive working environment

Natural Problem Solver

Passion for supporting programs for all, particularly young people

Enjoys fast paced environments of theater, education, and production work

 

PAY AND BENEFITS

  • Hourly Rate:  $17.50-$19.00  (commensurate with experience)

  • Simple IRA - match up to 3% of employee contribution

  • Flexibility to work remotely.

 

HOURS:

Primarily M-F, 20-25 hours per week.

 

LOCATION:

300 E 39th. St. Kansas City, MO 64111 OR Remote

 

EMPLOYMENT START DATE:

April 10, 2022 (earlier start possible).

 

HOW TO APPLY:

Email resume and cover letter to meghann@mesnerpuppets.org. Review of applications will begin March 5th, Interviews will be held by appointment and position will remain open until filled.